Sales Administrative Associate

About Us: Jordan Winery is a legacy winery in California, known for its exceptional Cabernet Sauvignon and Chardonnay. We are dedicated to delivering a world-class wine experience, with a focus on hospitality, sustainability and community.

The Ideal Candidate: We are looking for a highly organized and detail-orientated Sales Administrative Associate to support our sales team. This role in sales and business administration will play a critical part in supporting our sales operations. The ideal candidate will possess a strong attention to detail, proficiency in Microsoft Excel and Word and, ideally, a background in the wine industry. Design experience is a plus, as the role will involve creating visually appealing presentations and materials.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

• Manage RFPs (Request for Pricing) for major national accounts
• Chain Portal Management: Manage portals for trade wholesale accounts, ensuring accurate and up-to-date information
• Itinerary and Agenda Generation: Create detailed itineraries and agendas for meetings, events and sales trips
• Administrative Support: Provide day-to-day administrative assistance to the sales team, including scheduling and meeting coordination
• Maintain records, organize digital files and ensure documents are accessible to sales team
• Budget Management: Manage budgets with the Trade Ambassador for wine inventory, point of sale materials, sales incentives and more
• Presentation and Materials Creation: Collaborate with marketing to ensure materials align with brand standards
• Event Support: Attend and support sales team events at the winery and market events throughout the year to assist in event execution as needed. Some travel required.
• Organizational Support and Attention to Detail: Maintain an organized approach to all tasks, while managing multiple projects with attention to detail

Supervisory Responsibilities: No direct reports, however, this person will work closely with key staff in Sales and multiple departments.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s Degree and/or any combination of the following:

• 5+ years experience in winery office administration
• 3+ years experience in wine club administration and/or execution
• 3+ years experience in hotel industry (reservations, concierge, administration)

Specific Knowledge, Skills and Abilities

• Detail orientated, highly accurate
• Ability to manage on-site and off-site special event logistics and vendors
• Strong verbal and written communication skills

Other Qualifications, Skills and/or Abilities

• Independent: able to work with little supervision; spearhead new, more efficient processes
• Outgoing: able to manage changing priorities with enthusiasm
• Collaborative: work well in teams, develop relationships internally and externally
• Resourceful: strong organization, problem-solving and analytical skills
• Tech savvy (proficient with Office programs, iPads, smart phones, apps)
• Outlook, Excel, Word, PowerPoint and Acrobat (Canva is a plus)

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Able to lift and carry 40 pounds
  • Able to sit for hours at a time

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.

Compensation: $80,000

Benefits

• Health insurance (medical, dental, vision and life)
• 401k program with company match
• Paid vacation, sick and holiday time
• Seasonal employee lunches
• Discount on select Jordan wines